Administration Assistant - Cullompton Pre-School
- Mid Devon
- Multiple Terms
- £12.71 per hour (National Living Wage)
Cullompton Pre-School are looking for an Admin Assistant to join their team.
Main duties include:
- Supporting Administration Manager in daily tasks
- Greet and register all the children/parents arriving and leaving during the day
- Contact parents if any absences
- Maintaining the fundraising admin/financial records and payments
- Monthly newsletter – produce on Canva and circulate on Tapestry to parents
- Ordering of stationery, uniforms, cleaning and maintenance products – maintain the ‘purchased order’ system
- Trips and visits for children – book/organise trips and visits, request volunteer helpers if needed for trips, obtain consents if needed and manage overall admin for each trip/visit
- Support all ‘New Admissions’ admin
- Obtain and submit monthly meter readings for our utilities (gas, electric and water) and check the emergency lighting. Keep records maintained
- Submit the weekly milk claim
- Record and monitor absences weekly
- Maintain the ‘archive’ records
- Filing
- Attend policy and staff meetings – as required
- Maintain and monitor allergen forms for children, keep comprehensive records from parents, liaise with housekeeper. Ensure information is kept accurately and up to date
- Medical/Medicine Records – ensure records are maintained and accurate. Ensure that summary of medication/ICPs are displayed as necessary in the medicine cupboard – monitor expiry dates, ICP review dates and information for parents/staff
- Support the Administration Manager on a regular basis for ‘Maintenance’ at Preschool and also help maintain the maintenance/contractor records
- Organise and prepare the ‘Neighbourly’ food surplus for families
- Answer phone calls and emails
- Check staff training and advise the Administration Manager if training is needed
- Support with the administration duties for our Holiday Clubs & Wraparound Care
- Approving accident records on Tapestry for parents
Attached documents:
- Application form
- Application form declaration
- Health declaration form
- Safeguarding policy
- Safeguarding mission statement
Apply:
To apply, or for more information, please contact Mandy Goff, Admin Manager by email: admin@cullomptonpreschool.org
To apply, please complete the attached application form and return, along with the health declaration and application form declaration to admin@cullomptonpreschool.org.
Welcome to Cullompton Pre-school
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.
This role requires a DBS disclosure.
Interview Date: W/c 6 July 2026
Job Details
- OrganisationChildcare
- Work LocationMid Devon
- Work Postcode
EX15 1DS
- Reference
- Occupational GroupChildcareAdministrative, Secretarial & Office Support
- Salary Details
£12.71 per hour (National Living Wage)
- Job TermPermanent
- Appointment TypePart TimeTerm Time
- Hours
17.5 hours per week (Mon 9am - 3:30pm, Weds 9am - 1pm, Thurs 9am - 4pm)
- Closing Date
30/06/2026
- DBS Check Required
Yes